Job Description

Roles and Responsibilities

A Payroll Executive Cum HR, also known as a Payroll and HR Officer or Payroll and HR Administrator, typically handles both payroll and human resources functions within an organization. This combined role involves a diverse range of responsibilities related to employee compensation, benefits, compliance, and overall HR administration.

Job Overview

Here are some common roles and responsibilities associated with a Payroll Executive Cum HR position:

Payroll Management:

Oversee the end-to-end payroll process, ensuring accurate and timely processing of employee salaries, wages, and benefits.

Maintain payroll records and systems, including employee data, tax withholding information, and payroll deductions.

Calculate and process payroll adjustments, such as overtime, bonuses, commissions, and leaves of absence.

Ensure compliance with local labor laws, tax regulations, and statutory requirements related to payroll.

Employee Benefits Administration:

Administer employee benefits programs, such as health insurance, retirement plans, and leave policies.

Educate employees on benefit options, eligibility, and enrollment procedures.

Handle employee inquiries regarding benefits, resolve issues, and liaise with benefit providers.

Collaborate with insurance brokers or benefit vendors to review and update benefit plans as needed.

HR Administration and Compliance:

Maintain accurate and up-to-date employee records, including personal information, employment contracts, and performance evaluations.

Prepare and process HR-related documentation, such as employment contracts, offer letters, termination letters, and employment verification letters.

Ensure compliance with labor laws, regulations, and company policies in areas such as employment eligibility, data protection, and confidentiality.

Support employee onboarding and offboarding processes, including orientation, exit interviews, and separation procedures.

Employee Relations and Communication:

Serve as a point of contact for employees regarding HR-related inquiries, concerns, and grievances.

Assist in the resolution of employee conflicts or disputes, working closely with management or HR leadership.

Communicate and interpret HR policies, procedures, and programs to employees, ensuring understanding and compliance.

Contribute to employee engagement initiatives, such as organizing company events, recognition programs, or wellness activities.

HR Reporting and Analysis:

Compile and analyze HR data, such as headcount, turnover, recruitment metrics, and payroll costs.

Generate HR reports, dashboards, and metrics for management review and decision-making.

Identify trends and insights from HR data to support strategic HR planning and initiatives.

Assist in HR-related audits, compliance reviews, and documentation for regulatory purposes.

HR Systems and Technology:

Utilize HRIS (Human Resources Information System) or payroll software to manage employee data, payroll processing, and HR-related workflows.

Ensure data accuracy, system integrity, and appropriate access controls for HR systems.

Collaborate with IT or software vendors to troubleshoot technical issues and implement system enhancements or updates.

Roles & Responsibilities

Here are some common roles and responsibilities associated with a Payroll Executive Cum HR position:

Payroll Management:

Oversee the end-to-end payroll process, ensuring accurate and timely processing of employee salaries, wages, and benefits.

Maintain payroll records and systems, including employee data, tax withholding information, and payroll deductions.

Calculate and process payroll adjustments, such as overtime, bonuses, commissions, and leaves of absence.

Ensure compliance with local labor laws, tax regulations, and statutory requirements related to payroll.

Employee Benefits Administration:

Administer employee benefits programs, such as health insurance, retirement plans, and leave policies.

Educate employees on benefit options, eligibility, and enrollment procedures.

Handle employee inquiries regarding benefits, resolve issues, and liaise with benefit providers.

Collaborate with insurance brokers or benefit vendors to review and update benefit plans as needed.

HR Administration and Compliance:

Maintain accurate and up-to-date employee records, including personal information, employment contracts, and performance evaluations.

Prepare and process HR-related documentation, such as employment contracts, offer letters, termination letters, and employment verification letters.

Ensure compliance with labor laws, regulations, and company policies in areas such as employment eligibility, data protection, and confidentiality.

Support employee onboarding and offboarding processes, including orientation, exit interviews, and separation procedures.

Employee Relations and Communication:

Serve as a point of contact for employees regarding HR-related inquiries, concerns, and grievances.

Assist in the resolution of employee conflicts or disputes, working closely with management or HR leadership.

Communicate and interpret HR policies, procedures, and programs to employees, ensuring understanding and compliance.

Contribute to employee engagement initiatives, such as organizing company events, recognition programs, or wellness activities.

HR Reporting and Analysis:

Compile and analyze HR data, such as headcount, turnover, recruitment metrics, and payroll costs.

Generate HR reports, dashboards, and metrics for management review and decision-making.

Identify trends and insights from HR data to support strategic HR planning and initiatives.

Assist in HR-related audits, compliance reviews, and documentation for regulatory purposes.

HR Systems and Technology:

Utilize HRIS (Human Resources Information System) or payroll software to manage employee data, payroll processing, and HR-related workflows.

Ensure data accuracy, system integrity, and appropriate access controls for HR systems.

Collaborate with IT or software vendors to troubleshoot technical issues and implement system enhancements or updates.